Inspections and Incidents

Log inspections and track every finding through to resolution

Inspect your contractors or your own company with forms built around your needs. Log findings with evidence and track every corrective action through to closure.

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Set up inspections, log findings and track actions through to closure

Four steps in the main workflow. Incidents can also be recorded independently, without the need for a prior inspection.

Set up the inspection forms

Create forms by contractor type, activity or work site. Define the fields, questions and assessment criteria you need. Assign which users can run each type of inspection.

Run the inspection in a structured way

Choose the activity you are inspecting and the form you need. Log findings from the web and attach photos or documents as evidence.

Log and assign the finding

When a finding requires action, the record opens with the inspection details already filled in. Assign who needs to resolve it, whether a contractor or your own team, and a resolution deadline.

Follow up through to closure

The owner responds with the fix and the resolution date. If it isn't enough, you can reject it and send it back as many times as needed before closing the item. Export the report to Excel whenever you need it.

Speed up findings follow-up and audit preparation

From documentation to field contractor inspections—everything in Twind.

Apply inspection criteria specific to each activity

Create your own custom inspection forms, with the fields and criteria you need for each case.

Control who must resolve each finding, and by when

Every finding that requires action becomes a tracked item with an assigned owner and a deadline. The owner or the contractor can respond and the health and safety team follows it through to closure.

Cut out the back-and-forth by email, phone or on paper

Where the contractor is the owner, they can access the history of inspections carried out and receive automatic alerts on the status of their findings.

Prepare for audits with the evidence already logged

Every inspection is recorded as compliant or non-compliant based on the inspector's judgement. Everything is available for ISO 45001 audits or HSE inspections.

Forms, evidence and corrective actions linked to each contractor

Configurable inspection forms

Create forms by contractor type, activity or work site, with the fields, questions and criteria you need. No fixed templates.

Findings logged with evidence

Add photos, documents and notes while the inspection is being carried out. Everything is attached to the report and linked to the contractor's file.

Report export to Excel

Export each inspection report in one click, with all findings, evidence and the inspector's and contractor's details.

Findings with owner and deadline

Log findings from an inspection or independently, with their priority, required corrective measures, owner, deadline and evidence.

Contractor visibility

Contractors access the history of inspections carried out and their own findings directly from their portal, and receive automatic email alerts. No manual requests.

Traceability linked to the coordination file

Every inspection and finding is recorded in the contractor's coordination file, with the data available for review in audits or under ISO 45001.

Legal framework

Safety inspections for sites and facilities with multiple contractors

Companies that coordinate activities with contractors on their premises need to log and document the safety inspections they carry out. Keeping the records, evidence and corrective actions makes them easier to review in audits or under ISO 45001.

Companies required to carry out periodic inspections of their contractors

Companies certified to ISO 45001, or working towards it (clauses 6.1.2.1, 8.1.2, 9.1.1 and 10.2 require structured inspections and documented corrective actions)

Sectors with a heavy contractor presence and frequent audits: construction, manufacturing, energy

Health and safety teams that need to prove to an auditor that inspections were actually carried out, not merely planned

Health and safety manager reviewing contractor worker inspections from their workstation

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Fill in the form and a contractor safety management specialist will contact you within 24 hours with a personalised walkthrough of the platform.

Frequently asked questions about Inspections and Incidents in Twind

What is Twind's Inspections and Incidents module?

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It is the module that lets you set up your own inspection forms, run them in a structured way with findings and evidence logged, and follow them through to resolution — all linked to each contractor's coordination file. It replaces paper or spreadsheet audit records for inspections and preventive safety observations.

What happens when an inspection detects a deviation?

The finding becomes a tracked item with the inspection details already filled in. You assign an owner and a deadline, and they respond with the fix and the resolution date. If the fix isn't enough, you can reject it and send it back as many times as needed: the item is only closed once you approve it. The status stays visible to both parties at all times.

Can contractors see the results of the inspections carried out on them?

Yes. Contractors access the inspection history and the status of their findings directly from their portal, and receive automatic email alerts. There is no need for the health and safety team to send it to them manually.

What documentation does the module produce to evidence inspections in an audit?

Each inspection is recorded with the date, inspector, findings and attached evidence, linked to the contractor's coordination file. You can export the report in one click. The full history of inspections and findings remains available for review whenever needed.